Deinrim Suite — Help Guide

Open your browser and go to deinrimapp.in/deinrim-suite/home.php. Click the Login button for your module. Each module has its own login page.

You cannot self-register. Your SuperAdmin must create your account and assign you to the modules you need. Contact your company's system administrator.

Use the login page for the specific module you need. For example, for CRM go to deinrimapp.in/deinrim-suite/crm/login.php. Each module has its own separate login.

Yes. If your SuperAdmin has given you access to multiple modules, your email and password will work on all of them. Login on each module page separately.

Any modern web browser (Chrome, Edge, Firefox, Safari). No software installation needed — it is fully web-based. Works on desktop, laptop, and tablet.

Contact your SuperAdmin. They can reset your password from User Management. There is no self-service password reset in the current version.

Go to SuperAdmin → User Management → Add User. Fill in Full Name, Email, Phone, and Password. Then assign the user to modules by selecting their role (Admin / Manager / Staff / Viewer) for each module. Click Create User.

In User Management, click Edit Access next to any user. Use the dropdown for each module to set their role. Set to "No Access" to remove them from a module.

From the SuperAdmin sidebar, click the module name under "Access Modules". A confirmation will appear. Click OK to open the module with full admin access.

Go to User Management, find the user, and click Deactivate. Their account is disabled but not deleted. Click Activate to restore access.

The Audit Log records every significant action in the system — login, logout, record created, record deleted — with the user name, action, and timestamp.

Go to PO Management → Purchase Requests → New Request. Enter the item name, required quantity, estimated unit price, and the reason. Submit it — your manager will receive it for approval.

Once approved, you can convert it to an RFQ (Request for Quotation) and send it to vendors. Vendors respond with quotes, and you select the best one to create a Purchase Order.

Go to PO Management → Purchase Orders → New PO. Select the approved PR or fill in vendor and item details. Set quantities, rates, and expected delivery date. Save to create the PO.

When the supplier delivers, go to PO Management → Purchase Orders, find the PO, and change its status to Shipped then click Mark Received. This triggers automatic stock update in Inventory.

Both steps must be completed: (1) Set PO status to Shipped, then (2) click Mark Received in the PO detail view. Missing step 2 is the most common reason inventory does not update.

Go to PO Management → Payments. Select the PO or invoice, enter the amount paid, payment date, and payment method. The outstanding balance updates automatically.

Go to PO Management → Vendors → Add Vendor. Enter company name, contact person, email, phone, GST number, and bank details. Vendors appear in dropdown menus when creating POs.

Go to CRM → Leads → Add Lead. Enter the prospect name, company, phone, email, lead source, and expected close date. Assign it a status (New / In Progress / Won / Lost).

Open the lead and click Convert to Deal. The deal will carry over the company and contact. Set the deal value, stage (Prospecting → Proposal → Negotiation → Won), and expected close date.

Go to CRM → Quotations → New Quotation. Select the company from the dropdown — it will auto-fill the billing address. Enter the Contact Name, GST number manually, and add your line items.

Go to CRM → Invoices → New Invoice. Select the client, add line items (description, HSN/SAC code, quantity, rate). The system calculates subtotal, GST, and grand total automatically.

Go to CRM → Payments → Record Payment. Select the invoice — the outstanding balance is shown automatically. Enter the amount received, date, and payment method.

Go to CRM → Invoices. The KPI strip at the top shows "Overdue" count. Overdue invoices have a red indicator in the table. In Payments, the Outstanding card shows total pending.

Go to CRM → Clients → Add Client. Enter company name, address, contact details, and GST number. Once added, the company appears in dropdown menus for Quotations and Invoices.

Go to Inventory → Products → Add Product. Enter the product name, SKU, unit (kg/pcs/litre), category, and reorder level. The reorder level triggers a low stock alert when stock falls below it.

Go to Inventory → Purchases / Receipts → New Receipt. Select the product, warehouse, quantity received, rate, and date. This adds to the stock immediately.

When a Purchase Order is marked as received in PO Management, the Inventory bridge runs automatically and adds the received quantity to your selected warehouse. You do not need to enter it manually.

Go to Inventory → Sales / Dispatch → New Dispatch. Select the product, warehouse, quantity dispatched, and the customer reference. Stock is deducted immediately.

Go to Inventory → Stock Levels. This shows every product with current stock, warehouse-wise breakdown, and last movement date.

Go to Inventory → Low Stock Alerts. Products whose current stock is at or below their reorder level appear here. Set the reorder level when creating or editing a product.

Go to Inventory → Warehouses → Add Warehouse. Once added, every purchase or sale entry asks which warehouse it applies to. Stock Levels page shows per-warehouse breakdown.

Go to HR → Employees → Add Employee. Fill in full name, email, phone, department, designation, date of joining, and basic salary. The employee appears in attendance and payroll immediately.

Go to HR → Attendance → Mark Attendance. Select the date and for each employee mark them as Present, Absent, or Half Day. Save to record the day's attendance.

Go to HR → Attendance. Filter by employee name and date range to see their full attendance record with totals for present, absent, and half-day counts.

Go to HR → Leave Management → Apply Leave. Select the leave type (Casual / Sick / Earned), enter from date, to date, and reason. It goes to the manager for approval.

Go to HR → Leave Management. Pending requests appear with an Approve / Reject button. Only Admin and Manager roles can approve leaves.

Go to HR → Payroll → Generate Payroll. Select the month and year. The system calculates salary based on attendance (basic salary proportional to days present). Review and confirm to lock the payroll.

Go to HR → Payroll. Find the employee row for the selected month. Click View Payslip to see the detailed salary slip, then use the browser Print function to print or save as PDF.

The most common cause: only step 1 was done. You must (1) set PO status to Shipped AND (2) click Mark Received in the PO details. Both steps are required to trigger the inventory bridge.

Your SuperAdmin has given you login access but not assigned a role for that specific module. Ask them to go to User Management → Edit Access and set your role for that module.

Some dropdowns depend on existing data. For example, CRM Quotations company dropdown needs companies added first. Go to the relevant setup page (Clients, Warehouses, Suppliers, etc.) and add the data.

Refresh the page with Ctrl+R. Dashboard data loads fresh on each page load. If it still looks wrong, check if the related records have been saved correctly (look for any pending/draft status).

Deleted records cannot be automatically recovered. Contact your SuperAdmin immediately — they can check the audit log to confirm what was deleted and when, but manual recovery would require database-level restoration.